How To Assign Transactions To Multiple Accounts
When processing a statement with multiple accounts or months, DocuClipper might assign all the transactions to a single account. This guide will help you correctly assign transactions.
When a PDF contains statements for multiple accounts (e.g., checking and savings) or multiple months, DocuClipper may initially group all transactions under a single account or period. This guide shows how to assign them correctly.
Step 1: Identify the issue
Open the converted project and use the Account selector in the transactions view. If all transactions appear under a single account when your PDF has multiple, you'll need to re-assign them.
Step 2: Assign transactions to the correct account and period
- In the transactions table, check the boxes next to the transactions you want to move.
- Click Assign to account/period (top of the table or in the bulk actions bar).
- If the target account doesn't exist yet, click Add account/period, enter the account name (e.g., "Checking" or "Savings"), and set the start and end dates for the period.
- Select the target account/period and confirm.
Step 3: Reconcile the period
After assigning, open the period to verify it reconciles:
- Set the Start balance and End balance to match the printed values on the original statement.
- Set the From and To dates if they're missing.
- Confirm the period shows Reconciled. If it doesn't, review for missing or incorrect transactions and fix them. See Fixing missing or wrong transactions.
Step 4: Repeat for remaining accounts/periods
Follow the same steps for each additional account or period in the document until all periods are reconciled.