Overview: The Transaction Tagging feature allows you to organize and categorize bank transactions using custom tags. You can apply tags manually to individual transactions or create automated rules to tag transactions based on specific criteria.
Manual Tagging #
Adding Tags to Transactions #
Step 1: Navigate to the transaction table and locate the "Tags" column
Step 2: Click in the Tags field for any transaction row
Step 3: Choose from existing tags in the dropdown or type a new tag name
Step 4: For new tags, select "Create [tag name]" from the dropdown
Step 5: Tags are immediately saved and applied to the transaction
Managing Tags #
- Multiple Tags: You can apply multiple tags to a single transaction
- Remove Tags: Click the "×" next to any tag to remove it
- Reuse Tags: Once created, tags become available for all transactions
- Instant Save: All tag changes are saved automatically
Automated Tagging Rules #
Accessing the Rules Editor #
Step 1: Click the "Edit Tagging Rules" button in the top right corner of the transaction table
Step 2: The Transaction Tagging Rules modal will open
Step 3: Click "Add new rule" to create your first automated rule
Creating Tagging Rules #
Rule Structure: Each rule follows an "If/Then" logic where you define conditions that must be met, and specify which tag to apply when those conditions are satisfied.
Setting Up Conditions #
Choose Logic Type:
- All: Every condition must be true for the rule to apply
- Any: Only one condition needs to be true for the rule to apply
Available Fields:
- Description: Transaction description or payee information
- Amount: Transaction dollar amount
- Date: Transaction date
- Balance: Account balance after transaction
- Account: Account name or identifier
Condition Operators #
| Field Type | Available Operators | Description |
|---|---|---|
| Text Fields (Description, Account) |
Contains Not Contains Equals Not Equals |
Match text patterns or exact values |
| Number Fields (Amount, Balance) |
Greater Than Less Than Greater Than or Equal Less Than or Equal Equals Not Equals |
Compare numerical values |
Defining Actions #
Tag Assignment: In the "Then set" section, specify the tag name that should be applied when the conditions are met. You can add multiple actions to apply different tags from the same rule.
Rule Management #
- Edit Rules: Click on any existing rule to modify its conditions or actions
- Delete Rules: Use the trash icon to remove rules you no longer need
- Multiple Conditions: Add multiple "If" conditions using "Add another condition"
- Multiple Actions: Add multiple "Then" actions using "Add another action"
Example Use Case #
Financial Investigation Scenario: Automatically tag high-value transactions for review
Rule Setup:
Result: Any transaction over $1,000 will automatically receive the "high-value" tag, making it easy to filter and review large transactions during investigations.
Rule Setup:
- Condition: Amount "Greater Than" 1000
- Action: Tag with "high-value"
Result: Any transaction over $1,000 will automatically receive the "high-value" tag, making it easy to filter and review large transactions during investigations.
Common Use Cases #
- Amount-based tagging: Flag transactions above or below certain thresholds
- Vendor identification: Tag transactions from specific companies or payees
- Expense categorization: Automatically categorize recurring expenses
- Investigation markers: Flag suspicious patterns or unusual activity
- Workflow management: Track review status or approval stages
Filtering by Tags #
Using Tag Filters:
- Above the transaction table, click the "Tags" filter button
- Select the tag you want to filter by from the dropdown
- Click "Apply" to show only transactions with that tag
- Use the "×" icon to clear the filter when finished
This feature helps organize transactions for analysis, compliance, and investigation purposes.
